As an Assistant to the National Administrative Manager, you will deeply understand business changes and the diverse demands they place on administrative support. You will assist in establishing a logistics service support platform that ensures efficient business operations, enhances productivity, and supports the health and safety of our employees. This role will enable leadership to focus on operations and operational departments to function more effectively.
- Production Support: Proactively identify business changes, plan office space, and provide integrated administrative services such as venue leasing, renovation, relocation, space efficiency, travel, immigration, and fixed asset management.
- Health and Safety Assurance: Establish and improve health and safety mechanisms and emergency response systems to reduce risks and ensure business continuity.
- Living Support: Create a high-quality service support system for catering, accommodation, and transportation to enhance employee effectiveness.
Service Solution Design: Formulate administrative service solution design management regulations and supervise their implementation.
- Administrative Procurement: Manage E2E risks in the local administrative domain, ensure supplier integrity, and maintain relationships with government agencies.
- Internal Control and BCM Operations: Manage E2E risk, assist in comprehensive risk and internal control management, and develop emergency response plans for various scenarios.
- Administrative Expense Management: Execute procurement and payment processes, manage payment progress and quality, and ensure financial compliance.
- Basic HR Services: Support local HR-related business, including onboarding, offboarding, labor contracts, and management of cards and certificates.
- Organizational Climate Building: Support the creation of a positive organizational climate and the planning of large-scale events to enhance overall cohesion and employee belonging.
- Adaptability and Communication: Strong adaptability to the environment, with excellent communication, comprehension, analytical, and coordination skills. Positive and optimistic, with a strong sense of service and a spirit of teamwork.
- Growth Mindset: Familiar with the company's administrative management requirements and processes, and able to quickly master various administrative IT systems. Possesses data analysis capabilities, actively identifies issues, and tracks improvements.
- Language Skills: Fluent in English and French, which can be used as working languages. Fluency in Chinese is preferred.
- Experience: Experience in the administrative field (e.g., hotel management, procurement, etc.) is preferred.
Please send your application in English
